Five minutes to a calmer business

Airflow is designed to be the simplest tool you set up this year. No complex integrations, no developer required, no multi-day onboarding. Just forward an email and watch the data appear.

Here’s exactly what happens in your first five minutes.

Step 1: Create your account (60 seconds)

Visit our checkout page and select the New Account plan — it’s free, with 5 credits included. You’ll enter your email and validate your payment method through Stripe (this prevents spam and prepares you for when you upgrade, but you won’t be charged).

Once confirmed, you’ll receive a magic link to access your Airflow portal. No passwords to remember — ever.

Step 2: Set up your first resource (90 seconds)

A “resource” in Airflow is anything that gets booked — a holiday rental, a boat, a salon chair, a restaurant table, a consultancy slot. When you log in for the first time, the setup wizard asks you to name your first resource and give it a category.

Each resource gets its own unique Airflow email address. This is where the magic happens.

Step 3: Forward your first booking email (30 seconds)

Open your inbox, find a recent booking confirmation from Airbnb, Booking.com, or any platform you use. Forward it to your resource’s Airflow email address.

That’s it. That’s the setup.

What happens next

Within seconds, Airflow’s AI reads the email, extracts the guest name, dates, pricing breakdown, platform fees, and payout amount. It creates a clean, structured booking record in your personal ledger.

If you’ve connected Xero (or plan to), a draft invoice is generated automatically with the correct line items, tax categories, and contact details. Your bookkeeper will think you hired an assistant.

Your dashboard comes alive

Open your portal and you’ll see:

• Today’s activity — current guests, upcoming arrivals, recent bookings
• Stats at a glance — revenue this month, bookings processed, credits remaining
• Activity timeline — every email processed, every invoice created, every action logged

What counts as a credit?

Each booking email that Airflow processes uses one credit. Your New Account plan includes 5 free credits — enough to see the system work across a handful of bookings. Settings changes, info requests, and general emails to Airflow don’t use credits.

Ready to scale?

Once you’ve seen your first few bookings flow through automatically, you’ll understand why our early users describe Airflow as the tool they didn’t know they needed. Upgrade to a paid plan when you’re ready — prices start from $1/month for the Trial plan.

Visit our pricing page to see the full breakdown, or explore how it works for a deeper look at the system.

Questions? Our FAQ covers the most common ones, or get in touch directly.